Member records
Maintain member and customer profiles, custom fields, uploaded files, invitation history, and multiple independent services for one person.
All VantixBS products
A SaaS product from Vantix Business Solutions
OMS — Organisation Management System
OMS is an India-first membership and service management SaaS—designed primarily for organisations operating in India—that manages members, customers, recurring memberships, fixed-duration services, staff, attendance, payments, renewals, reminders, and operational reporting.
Inside OMS
See your Organisation at a glance
The workspace overview brings member totals, active plans, renewals requiring attention, notifications, and everyday navigation into one operational view.
Why OMS
One organised operational workspace
Bring disconnected spreadsheets, manual expiry tracking, scattered payment records, and unclear staff access into one organised workspace operated by VantixBS.
Plans and renewals
Keep each membership or service plan's start date, end date, price, duration, renewal, and history separate.
Reminders
Configure email notifications, expiry reminders, expired follow-ups, and retain relevant communication history.
Payments and billing
Record offline/manual payments already received from members, then keep invoices, receipts, renewal terms, and history connected.
Attendance and staff
Configure sessions, check-in/check-out and attendance reports while controlling staff actions through assigned roles and permissions.
Analytics and exports
Review operational trends, membership activity, attendance, payment history, notifications, audit activity, and available exports.
Custom intake
Add members directly or send a secure intake invitation for organisation-specific information and review.
Controlled access
Use a logically separate Organisation workspace with server-enforced tenant access, staff permissions, and audit records.
Secure workspace access
A focused sign-in for authorised users
Organisation Administrators and Staff Users enter OMS through a dedicated sign-in experience. Access is tied to the user's Organisation, assigned role, permissions, and active service status.
- Secure account and session handling
- Organisation-scoped workspace access
- Administrator-managed staff roles and permissions
Who it serves
Designed for membership and service operations
OMS supports organisations with recurring memberships or fixed-duration services. Examples describe typical users; workflow availability depends on the selected plan and configuration.
- Gyms, clubs, associations, academies, and training centres
- Libraries, NGOs, communities, and member-led organisations
- Service-led businesses offering recurring memberships
- Organisations managing fixed-duration plans or services
How it works
From invitation to daily operations
- 1Receive a secure invitation and complete the Organisation profile
- 2Review the available platform plans and activate access
- 3Configure services, forms, payment methods, attendance, staff roles, and communications
- 4Add members directly or invite them through a secure intake flow
- 5Record member payments received by the Organisation and manage renewals
- 6Track attendance, reminders, reports, notifications, and audit history
Mission
Make daily membership and service administration clearer, more dependable, and easier for each authorised team member.
Vision
Help organisations serve their members and customers confidently without losing control of plans, access, payments, renewals, or operational history.
Invitation-led access
An authorised Administrator receives a secure invitation, completes the Organisation profile, reviews the available plan, and activates access.
Clear payment boundary
VantixBS charges for the OMS platform. Member payments are received by the Organisation and recorded in OMS as offline/manual transactions.
Controlled workspace access
Each Organisation has a logically separate workspace with administrator-managed staff roles and permissions enforced by the service.
Communication workflows
Configure operational reminders and communications while maintaining recipient consent, expected-use, and opt-out responsibilities.
Official OMS application
Visit oms.vantixbs.com
Open the OMS application or contact VantixBS to request invitation-led onboarding for your Organisation.